JETAADC is looking for people who would like to join the board, bring new ideas, and those who would just like to get involved!
Election Events & Information
Election platform submissions are open now for the next few weeks! Submissions are due on Sunday, March 24 by 11:59pm EDT. The Open Elections Meeting (virtual) and voting will be held in early April. Keep an eye on our social media and your inbox for a link to join the meeting!
JET alumni and Friends of JET are welcome to apply to one or multiple positions! Please note that the President and Treasurer roles may only be held by JET alumni. Feel free to email secretary@jetaadc.org with any questions about the JETAADC elections or election process.
Submit your platform online here!
Please see below for descriptions for all positions open this election cycle.
JETAADC 2024 Election Position Descriptions
President (Executive Board)
- Previous experience on the board is preferred, but not required for this position.
- Responsible for the overall business and affairs of JETAADC and strategic direction of the organization.
- Generally supervise officers and committee chairs, and approve board activities, budget, and publications in conjunction with the Executive Board.
- Complete reports for JETAA USA, USJETAA, and CLAIR as necessary.
- Represent JETAADC to outside organizations and the general public.
- Work with the Treasurer to file required forms and reports with the federal and local government to maintain the organization’s 501c3 status.
- Actively promote and attend JETAADC functions.
Vice President (Executive Board)
- Assist the President as required.
- Fulfill President’s duties in the absence or disability of the President.
- Schedule regular meetings and preside over their implementation in coordination with the Executive Board.
- Stay in close contact with committee chairs throughout the year. In conjunction with the Executive Board, manage internal board business and ensure officers have needed support to complete their events and activities.
- Support President in establishing and developing relationships for the organization including with USJETAA, JETAA USA, and JETs@State.
- Contribute to organization event implementation as needed.
- Actively promote and attend JETAADC functions.
Secretary (Executive Board)
- Record minutes of all official chapter meetings and post notes in a timely manner. Be available to take minutes at other functions as deemed appropriate by the President.
- Conduct yearly election process as allowed by the Bylaws and in conjunction with the Executive Board.
- Provide information about JETAADC as an organization and membership when necessary.
- Collect and update new and existing membership information in database and provide quarterly reports, work closely with the board and chairs to identify alumni in the region (for events, services, etc.), and work with Communication Chair to organize annual Membership Drive.
- Approve pending messages and new member requests posted to Google account as they are submitted (completed in tandem with Communications Chair and Technology Chair). Send Official JETAADC Welcome Message to each new member upon approval of membership to the Google Group.
- Coordinate one 10+ event each year, and assist with other events as needed and able.
- Maintain Google Drive (in conjunction with Technology Chair as appropriate) and general records of JETAADC, and remind chairs to maintain their folders and accurate records of their yearly activities.
- Actively promote and attend JETAADC functions.
Treasurer (Executive Board)
- Responsible for maintaining accurate records of the chapter account(s) and providing documentation to the officers and members.
- In deliberation with the Executive Board and committee chairs, advise each officer on how to spend and manage their allocated funds for the year.
- Deposit and disperse funds in a timely manner.
- Consult closely with the full board when preparing Grant-in-Aid materials in accordance with CLAIR guidelines and regulations. Complete necessary paperwork throughout the year if Grant-in-Aid allocations change.
- Coordinate with board members to enable them to collect and store receipts in central electronic repository. Request and maintain original paper receipts as needed.
- Submit receipts and required receipts submission forms to CLAIR as per instructions.
- Provide year-end financial report, including starting and ending balance, total spend, grants received/receivable/payable, and report on any restricted assets.
- Work with the President, Compliance Officer, and Pro Bono law firm to file required forms and reports with the federal and local government to maintain the organization’s 501c3 status.
- Actively promote and attend JETAADC functions.
Social Chair
- Plan 1 social and/or volunteer activity every other month (or more if able) for alumni members and friends of JET. Past events have included DC School Clean-up Days, happy hour/trivia nights, Japan Day, Bonenkai, etc.
- Keep overall calendar in mind and plan events accordingly by coordinating with fellow board members.
- Attend planned events or make sure other officers can attend before confirming dates.
- Research activities and create innovative ways for members to get involved. Check prices, locations, directions, etc.
- Advertise and manage events through email listserv, monthly newsletter, Google docs, Facebook, etc., with assistance from the Communications and Technology Chairs.
- Collect any fees (e.g. for Bounenkai), RSVPs, etc. and coordinate closely with Treasurer.
- Keep track of number and type of attendees and complete end of year write-up for each planned and executed event.
- For volunteer events, recruit and coordinate with volunteers and the host/sponsor to determine logistics.
- Assist other officers with events/activities as needed (especially events like networking) and work with outside collaborators (e.g. JET Office, JASW, JCAW) to plan events.
Professional Development Chair
- Reach out to new and dormant JET alumni along with non-JETs to increase the network that JETs can use to look for jobs, advance their careers, and to find potential career panelists or presenters for the Career/Grad School Workshop and other events.
- Research and inform members of helpful job fairs, websites, or relevant job openings in the DMV (DC, Maryland, Virginia) area. Forward any job opportunities received in email inbox to the Google Groups listserv.
- Organize and coordinate the Career/Grad School Workshop. Coordinate with embassy staff to line up meeting space, speakers, presenters, and volunteers.
- Plan additional activities such as networking Happy Hours, webinars, and other professional and related events.
- Coordinate with the Communications Chair to announce upcoming events in Newsletter, website, listserv and Facebook.
Communications Chair
- Create, schedule, post, and promote regular content on JETAADC’s website, social media (Facebook, Twitter, Instagram) platforms, and other digital/online resources as necessary.
- Collaborate with other JETAADC officers to develop strategies and guidelines for creating content and collateral for promoting JETAADC-related events.
- Oversee the creation of monthly JETAADC Newsletter through MailChimp to notify members of upcoming events and other relevant news/information, as well as through the Google Groups listserv.
- Liaise with other JET-related organizations (i.e. JETWit, AJET, and Country Representatives) to cross-post JETAADC content on their websites; research new partnerships.
- Develop communications strategy with Executive Board, Membership Coordinator and Technology Chairs. Review metrics from website and social media platforms to improve communications efforts; report how findings relate to strategy.
Technology Chair
- Manage the chapter’s website (front and back-end) and permissions for the website.
- Manage the administration of the website’s domain and hosting (including arranging and managing payments to either be paid for by JETAADC or reimbursed by the Treasurer).
- Review and update the static pages of the JETAADC website as needed.
- Manage (or co-manage as necessary) the administration of the chapter’s other online and social media resources: Twitter, LinkedIn,Facebook, Instagram, MailChimp, Google (Legacy) account (including public Groups), Google Suite account, etc.
- Manage and deliver analytic reports to the board associated with the website and other digital resources as necessary.
- Coordinate with Communications Chair: thought leadership regarding how the chapter organizes its technology infrastructure and social media strategy, and how these processes serve the overall goals of
- the chapter.
- Issue resolution when chapter and/or board members experience issues with any of its digital resources.
- Advise the board and chapter on implementing new digital resources to further its mission.
JET Ambassador Chair
- Promote the program in the area and recruit alumni volunteers for participation.
- Coordinate school presentation requests from the Embassy of Japan.
- Liaise between the Embassy and JET presenters to ensure a smooth program implementation.
- Outreach to find new schools and teachers interested in hosting a JET Ambassador.
- Submit activity reports and honorarium invoices for presentations.
- Oversee interactions between presenters and teachers to ensure a smooth and successful presentation.
Language Chair
- Design and coordinate language events including the monthly Kaiwa Club; request budgets at the start of the year,
- Promote those events and monitor attendance,
- If the events involve funding, coordinate with the Treasurer about tickets and receipts.
Membership Engagement Chair
- Compile key data from JETAADC events to broadly identify JETAADC membership and their interests
- Coordinate with the Communications, Technology, and Subchapter Chairs to develop strategies to engage underrepresented members or uninvolved members of the JETAA community
- Liaise with other JETAA chapters to develop stronger member engagement strategies
Virginia Subchapter Chair
- Manage and advertise events held in the Virginia area through collaboration with Event Coordinator and Communications Chair
- Develop strategies to improve member engagement in Virginia with Membership Engagement Coordinator and Communication Chair
- Coordinate with Treasurer on event funding, including tickets, receipts, etc.
Maryland Subchapter Chair
- Manage and advertise events held in the Maryland area through collaboration with Event Coordinator and Communications Chair
- Develop strategies to improve member engagement in Maryland with Membership Engagement Coordinator and Communication Chair
- Coordinate with Treasurer on event funding, including tickets, receipts, etc.