3/28: General Meeting & 2016-2017 JETAADC Board Elections

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Elections for the 2016 – 2017 JETAADC year will take place at the next general business meeting at 6:30 pm on Monday, March 28th, at Cultural Vistas (1250 H Street NW, 3rd Floor, Washington, DC 20005).

RSVP here by Sunday, March 27th.

We will elect four executive officers and several chair positions.  Full position descriptions are listed below. If you are interested in running, please write a short paragraph describing yourself, your platform, and your ideas for JETAADC. Please email this to me, secretary@jetaadc.org, by Tuesday, March 22nd. Please note that some positions may be co-chaired.

Positions:

Executive Board:

President               Vice President               Secretary               Treasurer

Chair Positions:

Social Chair               Professional Development Chair               Communications Chair
Technology Chair               Membership Chair              
JET Ambassadors Chair               Thought Leadership/JET Talks Chair

Nominee Platforms (click here)

Position Descriptions:

PRESIDENTpresident@jetaadc.org

  • General supervision of business and affairs of JETAADC, its officers and committee chairs.
  • Schedule regular meetings. Preside over meetings.
  • Advertise on website, newsletter, list serve and Facebook.
  • Approve activities and publications.
  • Complete reports for JETAAUSA, JETAA, and CLAIR as necessary.
  • Represent JETAADC outside of JET events in any way asked:  making speeches, writing articles, attending functions on behalf of JETAADC, etc.
  • Actively promote and attend JETAADC functions.
  • Organizes meetings for visiting delegations from Clair, Japanese government and business, and other organizations that want to meet with JETAADC leadership

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VICE PRESIDENTvicepresident@jetaadc.org

  • Assist President as required. Fulfill President’s duties in the absence or disability of the President.
  • Closely supervise committee chairs. Keep them on track throughout the year and maintain close contact with each chair ensuring the work gets done.
  • Actively promote and attend JETAADC functions.

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SECRETARYsecretary@jetaadc.org

  • Record minutes of all official chapter meetings and post notes in a timely manner. Be available to take minutes at other functions as deemed appropriate by the President.
  • Provide information about JETAADC as an organization when necessary.
  • Conduct yearly election process.
  • Approve pending messages and new member requests posted to Google account as they are submitted (done in tandem with Communications Chair and Technology Chair). Send Official JETAADC Welcome Message to each new member upon approval of membership to the Google Group.
  • Coordinate at least two 10+ events each year.
  • Maintain Google Drive – this also involves reminding chairs to maintain their folders.
  • Actively promote and attend JETAADC functions.

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TREASURERtreasurer@jetaadc.org

  • Be responsible for all funds of the chapter.
  • Maintain accurate record of the chapter account(s) and provide documentation to the officers and members.
  • Advise each officer on how to spend and manage their allocated funds for the year.
  • Deposit and disperse funds in a timely manner.
  • Prepare Grant-in-Aid proposals in accordance with CLAIR guidelines and regulations. Consult closely with JETAADC chairs and other executive officers when preparing Grant-in-Aid materials. Complete necessary paperwork throughout the year if Grant-in-Aid allocations change.
  • Submit receipts and required receipts submission forms to CLAIR as per instructions.
  • Actively promote and attend JETAADC functions.

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SOCIALsocial@jetaadc.org

  • Plan 1-3 social and/or volunteer activities each month for alumni members and friends of JET. Past events have included DC School Clean-up Days, happy hour/trivia nights, JETs at the Zoo, Bonenkai, etc.
  • Attend planned events or make sure other officer can attend before confirming dates.
  • Research activities and create innovative ways fro members to get involved. Check prices, locations, directions, etc.
  • Advertise and manage events through email list serve, monthly newsletter, Google docs, etc., with assistance from the Communications and Technology Chairs. Collect any fees (e.g. for Bonenkai), RSVPs, etc.
  • Keep track of number and type of attendees and complete ned of year write-up for each planned and executed event.
  • For volunteer events, recruit and coordinate with volunteers and the host/sponsor to determine logistics.
  • Assist other officers with events/activities as needed (especially events like networking) and work with outside collaborators (e.g. JET Office, JASW, JCAW) to plan events.

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PROFESSIONAL DEVELOPMENTprofessionaldevelopment@jetaadc.org

  • Reach out to new and dormant JET alumni along with non-JETs to increase the network that JETs can use to look for jobs, advance their careers, and to find potential career panelists or presenters for the Career/Grad School Workshop.
  • Research and inform members of helpful job fairs, websites, or relevant job openings in the DMV (DC, Maryland, Virginia) area via the listserv, newsletter, and website.
  • Organize and coordinate the Career/Grad School Workshop. Coordinate with embassy staff to line up meeting space, speakers, presenters, and volunteers.
  • Plan additional activities: networking Happy Hours and other professional and related events.
  • Coordinate with the Communication Chair to announce schedule in Newsletter, website, listserv and Facebook.

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COMMUNICATIONScommunications@jetaadc.orgnewsletter@jetaadc.org

The Communications Chair is responsible for creating and curating content to inform members and to encourage member engagement.

  • Create, schedule, post, and promote regular content on JETAADC’s website and social media (Facebook, Twitter) platforms, and other digital/online resources as necessary.
  • Collaborate with other JETAADC officers to develop strategies and guidelines for creating content and collateral for promoting JETAADC-related events..
  • Oversee the creation of monthly JETAADC Newsletter through MailChimp to notify members of upcoming events and other relevant news/information.
  • Liaise with other JET-related organizations (i.e. JETWit, AJET, Country Representatives) to cross-post JETAADC content on their websites; research new partnerships.
  • Develop communications strategy with Executive Board, Membership Coordinator and Technology Chairs. Review metrics from website and social media platforms to improve communications efforts; report how findings relate to strategy.

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TECHNOLOGYtechnology@jetaadc.org

The role is responsible for the management of the chapter’s technology infrastructure and maintaining a strategic vision for the chapter, which should align its technology resources to better serve its mission. ​

  • Manage the chapter’s website (front and back-end) and board member permissions for the website. ​ Man the administration of the website’s hosting and domain registration (including payments, to be reimbursed by the Treasurer).
  • Review and update the static pages of the JETAADC website as needed.
  • Manage (or co-manage as necessary) the administration of the chapter’s other online and social media resources: Twitter, LinkedIn, Facebook, MailChimp, Google Account and Google Groups.
  • Manage and deliver Google Analytics reports associated with the website and other digital resources as necessary. ​
  • Together with the Communications Chair: thought leadership regarding how the chapter organizes its technology infrastructure and social media strategy, and how these processes serve the overall goals of the chapter.
  • Issue resolution when chapter and/or board members experience issues with the website, social media use, etc.

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MEMBERSHIP – membership@jetaadc.org

  • Collect demographics on new and existing members and update member database as necessary.
  • Work closely with the Executive Board and other chairs to identify alumni in the region and areas where we can increase alumni involvement.
  • Ensure that member contact lists are up-to-date and works with the Communication Chair to organize annual Membership Drive.
  • Give a quarterly report on membership activity at officer meetings.
  • Coordinate with the Communications Chair and work on regular member features for the website.
  • Assist other board members as necessary.

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JET AMBASSADORSjetambassador@jetaadc.org

As the brainchild of Former Ambassador Fujisaki, the JET Ambassadors Program is a volunteer-based program allowing participants to visit local DC and surrounding area schools and share their experiences from Japan through interactive self-designed presentations. The program aims to educate newer generations about Japan and raise international awareness throughout the community, as well as giving former JETs the chance to reconnect with their own experiences.

  • Promote the program in the area and recruit alumni volunteers for participation.
  • Coordinate local area school presentation requests from the Embassy of Japan by liaising with presenters to ensure a smooth implementation of the program.
  • Liaise between the Embassy and presenters to ensure smooth implementation of program.
  • Submit activities reports and invoices for presentations.
  • Oversee interactions between presenters and teachers to ensure a smooth and successful presentation.

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THOUGHT LEADERSHIP/JET TALKSjet.talks@jetaadc.org

This Chair position was newly proposed at the 2013 JETAADC Board elections and was created out of an idea to help inform audiences and spread new ideas about Japan in a TED Talks-like setting.  The role of this board member is to organize and coordinate three-four JET Talks a year on cultural aspects and/or current events in Japan. This board member uses creativity and resourcefulness in deciding on speakers, topics, and venue options.  There is room for growth and additional activities within this position because it is new to the Board.

  • Reach out to potential speakers based on their work or interest involving Japan.
  • Confirm speakers and help guide upcoming speaker on topic.
  • Plan ahead for future JET Talks.
  • Confirm potential venues for JET Talks based on audience, cost, and timing of the talk.
  • Organize JET Talks with the speaker and the venue while staying within the budget.
  • Coordinate with the JETAA Board and volunteers.
  • Announce JET Talks and other events via social media and email to JETAA members and the public.
  • Follow-up with the speaker, venue, audience, and JETAA Board to evaluate the JET Talks and other events.
  • Highlight the event via the blog and other forms of social media.

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